Undergraduate policies, procedures and forms
The following policies, procedures and forms are specific to School of Sustainability (SOS) undergraduate degree programs and courses. Additional information can be found in the student handbooks below. As a student, you should also be aware of university-level policies, which can be found in the ASU Catalog .
Policies and procedures
If you are an undergraduate sustainability student wanting to change your major from sustainability, you should meet with an advisor in the area of your desired new major (see a directory of advisors at Arizona State University).
If you are an undergraduate student wanting to change your major to sustainability, you are required to have a cumulative ASU GPA of 3.30 or higher (based on at least 12 credit hours). If you do not meet the 3.30 GPA requirement, there are secondary requirements we can discuss. To discuss changing your major, please schedule an appointment with a School of Sustainability advisor.
Concurrent degrees must be approved by the academic units housing both degree programs. For example, if you wish to pursue undergraduate concurrent degrees in sustainability and English, this must be approved by both the School of Sustainability and the College of Liberal Arts and Sciences. See an advisor from the second major for assistance processing your concurrent degree request (see a directory of advisors at ASU).
You cannot request concurrent degree approval from the School of Sustainability until you have completed a minimum of 30 credit hours. Regardless, you should begin working with advisors from both majors as soon as you decide you are interested in pursuing concurrent degrees to make sure you are taking the appropriate courses each semester.
Please schedule an appointment with a sustainability advisor to discuss declaring a concurrent degree in more detail.
Note: ASU offers several formal concurrent degree programs at the undergraduate level. For more details, see the ASU degree search site . If you apply and are admitted into a formal concurrent degree program (at the time of admission), you do not need to follow this petition process.
You can repeat once any course in which you earn a grade of “D” or “E”. For more information, see the university course repeat policy .
In special circumstances, you may be approved to repeat a course for a third time; or approved to repeat a course in which you earned a “C”, but a grade of “B-” or better is required for the major.
To request special consideration for a third time repeat or a repeat to obtain a minimum grade, please complete an undergraduate Standards Petition . Fill in your information at the top of the form, and check the box for “Enroll in a course for third time” or “Repeat a course in which you received a ‘C’ or higher.” In the large blank area on the next page, explain why you were unsuccessful in your first attempt (and second attempt, for third time requests) and outline what you plan to do differently if allowed to repeat the course. You must be thorough and thoughtful in this explanation; petitions with poor justifications will be denied or returned to you for additional information.
Submit the complete Standards Petition in person at the Student Services Center front desk in Wrigley Hall, Room 108, or submit it electronically to SOSAdvising@asu.edu. You will be notified via ASU Email when your petition has been processed. Please allow up to two weeks for processing.
Prior to the start of the fall or spring semester (or at any time during a summer session), you can withdraw from all of your courses via My ASU by clicking the “Registration” link and selecting “Drop/Withdraw.” You will receive a long message warning that you are about to withdraw from all your courses. Read this message carefully. If you wish to continue with the withdrawal, click the “Withdraw” button near the bottom of the screen to finalize the withdrawal.
Beginning the first day of the fall or spring semester, you must meet with an academic advisor in your major to process a complete withdrawal. Please logon to My ASU and follow the “Advising” link to schedule an appointment with a School of Sustainability advisor. Please review and fill out the Complete Session Withdrawal form , and bring it with you to your appointment.
You must initiate a complete session withdrawal prior to the complete session withdrawal deadline, which is posted in the Academic Calendar . Late withdrawal requests will not be approved.
You can be considered for a medical/compassionate withdrawal if you experience an extraordinary medical circumstance (such as serious illness or injury) or an extraordinary personal circumstance not related to your health (such as caring for a seriously ill child or a death in the immediate family) that prevents you from continuing in courses.
Please read the School of Sustainability Medical and Compassionate Withdrawal Policy for additional information and instructions. You may also meet with a sustainability advisor to discuss your situation.
All requests must be accompanied by excellent documentation of the circumstances. Requests without appropriate documentation will not be approved. “Partial” withdrawal requests (requesting withdrawal from fewer than all courses in the semester/session) are rarely approved, unless there is a documentable reason why not all courses were affected (e.g. if you have a broken leg and wish to request a partial withdrawal for a dance movement course).
If you feel there is an issue with your grade, you should follow the university policy for grade appeal and make every attempt to resolve any grade disputes informally, as outlined in steps A through C.
If a formal grade appeal is warranted, you may submit a Standards Petition for review by the School of Sustainability Undergraduate Committee. Fill out the top of the form and check the box for “Grade Appeal.” Enter all requested information about the course, including the semester and year taken, and the name of the instructor. In the large blank area on the form, explain the rationale for your appeal. Attach any relevant supporting documentation you would like the committee to see. Be aware that the committee will seek instructor feedback, and your appeal may be shared with the instructor.
Submit the complete Standards Petition and related documentation in person to the Student Services Center front desk in Wrigley Hall, Room 108, or submit it electronically to SOSAdvising@asu.edu. You will be notified via ASU Email when your appeal has been processed. Please allow up to two weeks for processing.
Additional information about incomplete grades can be found here . If you wish to request an incomplete for a School of Sustainability course, you must fill out the Incomplete Grade Request . You will need to work with the instructor to outline the remaining assignments and deadlines for each, which must be listed on the form. The completed form must be submitted to the School of Sustainability Student Services Center in Wrigley Hall, Room 108, or scanned and emailed to SOSAdvising@asu.edu.
The instructor is not required to provide you with an “I” grade. Additionally, the instructor is not required to give you an entire year to complete the coursework. Therefore, it is important to fill out the incomplete form so you, the instructor and the advising staff know the requirements and deadlines that have been agreed upon.
Late drop/add requests (dropping or adding a School of Sustainability course after the official drop/add deadline)
Late drops from School of Sustainability courses are not allowed. However, you can withdraw from courses following the regular course withdrawal process .
If you wish to add a School of Sustainability course after the official drop/add deadline, you may request special permission to do so. Instructor approval is required; however, instructor approval does not guarantee School approval. Drop/add deadlines are posted on the Academic Calendar .
Complete the enrollment change request form in its entirety. On the back of the form, you must describe how you will make up any late work. You must also obtain the instructor’s signature on the back of the form. A copy of an email directly from the instructor granting you permission to add the course late may be substituted for an actual signature.
Submit the completed form in person to the Student Services Center front desk in Wrigley Hall, Room 108. You will be notified via phone or ASU Email when your petition has been processed. You must pick up the approved form from Wrigley Hall, Room 108, and submit it to the Registrar’s Office in the Student Services building to add the course; you will not be automatically added to the course by the School of Sustainability. The form is only valid for up to five days from the time it is approved.
Course overrides allow you to register for a course you are, for one reason or another, ineligible to register for. There are several types of override: prerequisite, section full, department/instructor consent and time conflict.
Overrides can only be granted by the department/school offering the course. If you would like to request an override for a course offered outside of the School of Sustainability, contact the advising unit for that department/school for their policy and procedure.
To request an override for a School of Sustainability course, please submit the Course override request form.
As an undergraduate student, you are limited to 18 credit hours in a fall/spring semester and 14 credit hours in a summer session. If you would like to enroll in more than the maximum number of credit hours, you may submit a Standards Petition to be reviewed by the School of Sustainability Undergraduate Committee.
Complete the top of the petition and check the box for “Register for course overload.” You must indicate the semester and year for which you are making the request, as well as how many total credit hours you would like to take that semester. In the large blank space on the third page, you must list every course for which you are currently enrolled, as well as list the course(s) you will add if the request is approved. Also, explain in detail what you plan to do to achieve success taking such a high number of credit hours.
Note: The GPA information on the petition is a general guideline; it is not the only criteria by which overload requests will be evaluated. Meeting the GPA guidelines does not guarantee approval of your request. Requests for more than 22 credit hours are rarely approved.
If you have been discontinued from the university and would like to resume taking courses toward your degree, you must submit an application for readmission through ASU Admissions. Readmission applications will be evaluated against the current admission standards of the School of Sustainability. You should list a second-choice major in case you are not admitted to the School of Sustainability at the time of application.
If you are admitted to your second-choice major and are still interested in being a sustainability major, we encourage you to schedule an appointment to meet with a School of Sustainability advisor to discuss strategies for meeting change of major requirements.
School of Sustainability students can reserve conference rooms if:
- They are reserving the room for a thesis, dissertation, or other type of culminating experience defense, but they must have already confirmed their defense day and time with all faculty on their committee and the Graduate Coordinator. Room reservations for this purpose should be made at least two weeks prior to the defense.
- They are reserving the room on behalf of a faculty or staff member that will be present with them during the meeting.
School of Sustainability students can reserve the enclaves under the following circumstances:
- They can only reserve the enclaves between 8am-5pm (and cannot be in the building past 5pm unless there is a faculty or staff member with them).
- Their reservation may be cancelled if a faculty or staff member needs the space for a meeting.
- Their group isn’t larger than the capacity that the enclaves hold (i.e., they cannot move chairs into the enclave to accommodate more students)
- They are not using the space as individual study space.
- They should check-in at the front desk on the 3rd or 4th floor before their reservation.
In both instances, they are responsible for providing their phone number for the reservation and making sure the room is cleaned up at the end of the meeting. Those reserving conference rooms for students should designate in Outlook when the reservation is for a student.
Here are options to recommend to students looking for space:
- WGHL breezeways and 1st floor tables on the patio
- Computing Commons and Coor Hall Team Rooms/Group Study Areas
- Noble Library Study Rooms
- Hayden Library Study Rooms
- Music Library Study Rooms
- Polytechnic Campus Library Study Rooms
- The Memorial Union has lots of open/informal space and the new Student Pavilion has spaces specifically for student organizations.
- Students that are trying to reserve classrooms for a student organization can reserve them through classroom scheduling once they have a designated contact set up with classroom scheduling.
- Their contact information is (480) 965-6578 or firstname.lastname@example.org
Theme course substitutions (minor and sustainability Bachelor of Arts in Interdisciplinary Studies concentration)
If you are a sustainability minor or Bachelor of Arts in Interdisciplinary Studies student and would like to request a substitute course for one of the Theme Area requirements, please email SustainabilityMinor@asu.edu.
Include your full name, 10-digit ID number, and the prefix/number and title of the course. Write at least one paragraph explaining how this course addresses the theme you are requesting it to cover. Attach a syllabus for the course to the email.
You will receive a response at your ASU Email account when your request has been processed. Please allow up to two weeks for processing.
If you would like to request an alternative course for one of the challenge area/track elective requirements, please email your request to SOSAdvising@asu.edu.
Include your full name, 10-digit ID number, and the prefix/number and title of the course. Write at least one paragraph explaining how this course addresses the challenge area/track you are requesting it to cover and how it is related to your personal sustainability education goals. Attach a syllabus for the course to the email.
You will receive a response at your ASU Email account when your request has been processed. Please allow up to two weeks for processing.
The two required upper division electives for the sustainability minor are selected in consultation with your major advisor (see a directory of advisors at ASU).
Additional questions regarding Undergraduate Policies and Procedures can be directed to SOSAdvising@asu.edu.